Competition Submission Guidelines

In most cases we allow up to 2 photographs to be submitted by each member for any specific competition round – but read the Competitions Overview for a summary of each competition, and the TPS Handbook for specific details.

The Internal Competitions Secretary is responsible for running the competition events, monitoring the submission criteria, and recording and maintaining the scoresheets. In addition, where PDI’s are involved, he/she is required to receive email submission of image files, and the operation of the display software during the competition.

Projected Digital (PDI)

For PDI competitions you must first prepare your images according to our PDI specification

Once you have your images correctly resized and re-named, you should create an email to the Internal Competitions Secretary (comps@tpsinfo.org.uk) and attach the images. Make sure your email program is not resizing the images. Set the Subject of your email to something appropriate – e.g. TPS competition images.

Add your full name to the message.

Send your images no later than midnight on the Saturday before the day of the competition. Late entries will not be accepted. Do not bring images to the club – they cannot be accepted at this stage.
The Competitions Secretary should always send you a confirmation of receipt, and acknowledgement that your images correctly conform to the specification. The earlier you send your images, the more time allowed for fixing any problems with your submission.

Prints

For print competitions, we also now require a PDI version of the printed image to be submitted, using the same specification as described above. Members should bring their prints to the club on the night of the competition (at least 10 minutes before the published time), or if they cannot attend in person, leave them with the Competitions Secretary or Club Secretary at an earlier date. Prints will be judged by placing them, standing free, on our custom Print Display stand. For this reason it is highly advisable to mount the print in some way, to at least provide suitable rigidity for standing free. Typically prints are mounted onto proprietary mountboard, with a bevelled reveal cut into the board, but this is not a requirement. You might also consider pasting your print directly onto the face of a card or foam board. Size and colour of mounting are purely cosmetic considerations, but whatever form of mounting you choose, the final product should not exceed 50×50 cm, or we may have difficulty in displaying it. 40×50 cm is the standard size recommended by the club, and is also a requirement for prints in external SPA competitions. For further details, see our Mounting Guidelines.

Prints must always be labelled on the back with the Name of the member, and the Title of the image clearly and legibly written – ideally use a large label, positioned to make clear the orientation of the image. Please bear in mind that during the competition, someone else has to be able to read your title in subdued light, and place your print the correct way up on the stand. The official club labels can be printed at home using this PDF Label file. Print onto a standard A4 page of adhesive labels – the labels are 8 per page at 99.1mm x 67.7mm. The Avery codes for suitable labels are: J8165 and L7165.

From September 2014, when entering prints for any competition (except Print Panels in the Alec Braid), it is now a mandatory requirement to send a PDI of the printed image(s) to the Competitions Secretary – this enable the advance production of the scoresheet, and reduces the admin time required on the night. Your PDI’s should be formatted exactly as for the PDI competitions, as described above.

Don’t forget to set the Subject of your email to something appropriate – e.g. TPS competition entries. Your email must be sent no later than midnight on the Tuesday before the Competition night.