PhotoEntry – a guide for TPS members

All TPS members are given private access to a site called PhotoEntry. New members, having been registered, receive instructions in an email entitled “Tandridge Photographic Society PhotoEntry System“.

When you receive the email, it will contain three important pieces of information:

  1. A URL (website address) to click which will take you to the PhotoEntry system
  2. Your user ID
  3. Your temporary password to gain access

The first time you click the link and login with the supplied credentials you will immediately be required to enter a new password. You will need to use this password each time you subsequently access the system.

(You can also change your password at any time by clicking your name shown in the top right-hand corner of the browser screen)

Once logged in, you can upload .jpg files of images for all TPS Competitions you wish to enter. The process is as follows:

  1. First click on the Competitions link for the current season, and PhotoEntry will then display all the competitions coming up – starting with the 1st round of the PDI Competition.
  2. The big blue button will allow you to see all your entries from current competitions, as well as your scores, if available.
  3. If the status of the competition is open, then you can click on the competition name to submit or view your entries. Please note the close date, which is the last date on which entries may be submitted.
  4. You can see the requirements of the competition, including file specifications. The screen also shows which class (club or advanced) you are in – if it is wrong, please email comps@tpsinfo.org.uk to request a correction.
  5. If you click on Add New Entry (assuming you haven’t already reached the maximum number of entries allowed) you will first be required to supply a title for your entry – this is the title that will be displayed in a PDI Competition, or matches the title you write on your print. You cannot leave it blank.
  6. There is also a separate optional field for you to record any information about your entry – this remains private to you.
  7. Then click Add This Entry to proceed to the next screen to upload your image.
  8. On the next screen click Choose JPEG to browse your local computer for the image file, which should already have been formatted to the required spec and saved with a .jpg extension.
  9. Having chosen a file, (the filename itself is completely irrelevant), you can then click the Upload Image button to complete the process. You should then see a screen showing the analysis of your image.
  10. If your file meets the required specification then you will see the word OK (in green).
  11. Note carefully any text that appears in orange is a warning that your file did not exactly meet requirements; these images are nevertheless accepted. Some of the warning messages are explained below; you can always resubmit the file ahead of the deadline where required.
  12. The symbols at the right side of the box allow you to edit the title, replace the file with another, or just delete the whole entry.

Warning Messages (in orange)

  • Image too small – your image dimensions are not big enough to display correctly through our projector. The dimensions of your uploaded image are shown. You should replace the image with a larger version to meet the given image size specification.
  • Missing colour profile, assumed to be sRGB – very common, can be safely ignored. To avoid seeing this error, pick the sRGB colour space in your photo editing software where available.
  • Incorrect colour profile Adobe RGB (1998) – this is also quite common. The Adobe RGB colour space profile contains a wider range of colours than the sRGB profile we use. This means that some of the colours in your image will not display as you expect. Ideally you should convert your image to the sRGB colour space, if you know how, to ensure colour accuracy when your image is projected. The PhotoEntry system will, however, convert your image automatically; if you click on the thumbnail you can see what it looks like.
  • Image successfully resized from high resolution upload – this means you submitted an image that was larger than required, but the PhotoEntry system has resized it accordingly. It should be fine.
  • Image resized from low resolution upload – this means your image was smaller than required. The system has resized it, but it may well have lost quality in the process. It is much better to upload the correct size image because scaling up a small image tends to result in a blurry, softer photo.

It is possible that an image you submit does not meet the necessary requirements. You will see an indication of this with a message in red. You will be told what is wrong and you will have to edit (or change) and re-submit your image accordingly.

Once you have successfully supplied all your images there is nothing more to do. You can always amend your submissions at any time until the competition close date. Whenever you revisit the site, you can review your entries for any competition that it still open, or see the results from past competitions.

If you have any problem using the system, then please email comps@tpsinfo.org.uk with details of the problem. We have tested the process on a variety of platforms including Windows PCs, Macs, and iPad – it requires only a working internet connection and a browser.