Competition Submission Guidelines

In most cases we allow up to two (2) photographs to be submitted by each member for each competition round – but read the Competitions Overview for a summary of what’s required for each competition and the TPS Handbook for specific details.

Should competition entries reach an unmanageable number, the competition organisers reserve the right (after the closing date for each competition) to accept only one of the two entries made by each TPS member in PhotoEntry.

Should numbers of entries have to be cut, members will be informed by e-mail very soon after the closing date (and as soon as possible before the competition evening). To this end, please ensure that your favoured entry is always loaded as your No 1 in PhotoEntry; entry No 2 is the one that may be discounted. Obviously, the discounted entry can be used in a future competition.
It is envisaged that this would only apply, and only when necessary, to advanced class entries. Only in exceptional circumstances would club class entries be discounted.

The Internal Competitions Secretary is responsible for running the competition events, monitoring the submission criteria, and recording and maintaining the scoresheets. In addition, where PDI’s are involved, he/she manages the PhotoEntry submission system and operates the display and scoring software during the competition.

Projected Digital Images (PDI)

For PDI competitions you must first prepare your images according to our PDI specification

Once you have your images correctly resized and named, you should login to the PhotoEntry system to upload your images. For guidance on how to do this see our PhotoEntry Guide. You must submit your images no later than midnight at the end of the Sunday before the day of the competition. Late entries will not be accepted. Please do not bring late images to the club – they cannot be accepted at this stage.


For print competitions, we also require a PDI version of the printed image to be submitted to PhotoEntry, using the same specification and process as described above.

Members should then bring their prints to the club on the night of the competition (at least 15 minutes before the published start time). If you cannot attend in person please leave prints with the Competitions Secretary or Club Secretary at an earlier date, or pass them to another TPS member to bring along on the competition night.

There are no size specifications for prints but they should be comfortably visible for the judge to assess at arms length. Choose a print size that shows your photograph in the best way, keeping in mind the mounting guidance that follows.

Prints will be judged by placing them, standing free, on our custom Print Display stand. For this reason you should mount each print to rigid board, to allow it to stand under its own weight. Prints are most commonly mounted onto mountboard, with a bevelled reveal cut into the board, but this is not a requirement. You might also consider gluing your print directly to a piece of card or foam board. Size and colour of mounting are purely cosmetic considerations, but whatever form of mounting you choose, the final print including mount must not exceed 50×50 cm.

The standard finished size we recommend is 40x50cm. This is also a requirement for prints entered into external competitions so we strongly recommend the use of this standard size. For further details, please see our Mounting Guidelines.

Prints must always be labelled on the back with the Name of the member, and the Title of the image clearly and legibly written – ideally use a large label, positioned to make clear the orientation of the image. Please bear in mind that during the competition, the title of your print will be read out so it needs to be large and clear to avoid errors! The official club labels can be printed at home using this PDF Label file. Print onto a standard A4 page of adhesive labels – the labels are 8 per page at 99.1mm x 67.7mm. The Avery codes for suitable labels are: J8165 and L7165.

Don’t forget: when entering prints for any competition (except Print Panels in the Alec Braid), it is now a mandatory requirement to upload a PDI of the printed image(s) to the PhotoEntry system – this enable the advance production of the scoresheet, and reduces the admin time required on the night. Your .jpg files uploaded to PhotoEntry should be formatted exactly as for the PDI competitions, as described above, and submitted before the normal deadline of Sunday night before the Competition.